Welcome to the ROCS Online Community
The Recruitment, Onboarding and Classification System (ROCS)is a new recruitment, hiring and onboarding tool, currently being implemented university-wide at Rutgers, The State University of New Jersey. Once implementation is complete, ROCS will serve as an integrated job-posting and application system, serving as a one-stop for individuals interested in employment in any facet at the university.
This blog was created to share information, tips and best practices with the Rutgers community members who work within the ROCS system. If you represent a business unit or hiring department within Rutgers and would like additional information about this new system, or would like to suggest content ideas for the blog, please contact the ROCS system administrator.
There are several tools in ROCS to request an applicant’s ‘Reference Letters’. This blog post will discuss the options an initiator has when setting up the system to collect recommendation letters.
The UHR ROCS team will be hosting ‘Open Work Lab Sessions’ in computer labs throughout the university. These Open Work Sessions present an opportunity to get hands-on experience using the ROCS system, while one of our trainers assists you in entering position requests into ROCS. The UHR staff will help guide you through entering a CARF/SPTF, initiating a posting request, or starting a hiring proposal within the new system. Participants will have a chance to work on actual business unit, department or school recruitment and hiring needs while getting assistance from our system specialists.
In addition to staff postings, ROCS provides a separate workflow for posting faculty positions. This workflow is available for use now. Starting on July 01, 2016, it will be the official location for posting all faculty positions. In order to comply with federal regulations, Rutgers must be able to demonstrate that both staff and faculty positions have been advertised and that our recruiting practices support a diverse group of candidates.
The faculty posting process requires fewer steps. You do not have to enter any information on the position description side. Instead, go directly to the posting side and enter the information. You do not have to select a classification – that can be identified once you select a candidate. When posting a faculty position, the Authorizer 2 is the final approval – *UHR will not be approving faculty postings.*
To help ROCS Users more effectively and efficiently screen candidates we have added two new questions that every applicant must answer. The benefit of these two new questions will give users in ROCS the ability to sort their applicant pool using the questions as criteria.
Beginning Wednesday, March 16, ROCS will automatically populate certain fields in the HCM New Hire Template when a ROCS Hiring Proposal is approved. The tool will be used for all PeopleSoft ‘New Hires’, however this tool will not be used for Banner Hires, or Internal Hires. If you have any questions please reach out to the ROCS Administrators at 848-932-4444.
Effective March 1, all RBHS schools and programs will enter ‘New Position’, ‘Reclassification’, and ‘Fill a Vacancy’ requests directly into the ROCS system, eliminating the need for the paper Staff Position Transaction Form (SPTF). Many schools and programs have already started using ROCS to replace the SPTF, but effective March 1st paper SPTFs will no longer be accepted. Budget approval and Chancellor’s Office approval are included in the ROCS workflow.
There have been some updates made to the posting states in ROCS; remember that posting states signify what status a posting is currently in.
New categories have been added to the “job categories” field in ROCS to help job seekers when searching for opportunities at Rutgers. The additional categories will also help ROCS users categorize their positions more effectively to be more competitive in the marketplace. For example, we have added Accounting/Finance as a category and eliminated the Business category which is vague and not a category common on career websites. Another example is the addition of the Academic/Faculty category and eliminating the “Other” category.
When reviewing an applicant pool a ROCS user may add two columns that contain data regarding internal candidates. The two columns that will feed in internal candidate data are: “Have you ever been employed at Rutgers University” and “If yes, date and position held”. Both of these data points are answered by an applicant when filling out an application.
Starting Monday, 12/07/2015, all RBHS Central Administration positions will no longer require the Staff Position Transaction Form (SPTF). All RBHS Central Administration positions will be entered electronically through the Rutgers Recruitment Onboarding Classification System (ROCS) for all RBHS ‘reclassifications’, ‘new positions’, or ‘filling vacancies’ requests.
Please see below for a image of how cases will be approved in ROCS for all RBHS Central Administration positions: