The Recruitment, Onboarding and Classification System (ROCS)is a new recruitment, hiring and onboarding tool, currently being implemented university-wide at Rutgers, The State University of New Jersey. Once implementation is complete, ROCS will serve as an integrated job-posting and application system, serving as a one-stop for individuals interested in employment in any facet at the university.
If you represent a business unit or hiring department within Rutgers and would like additional information about this new system, please contact the ROCS system administrator.
ROCS User Blog
There are several tools in ROCS to request an applicant’s ‘Reference Letters’. This blog post will discuss the options an initiator has when setting up the system to collect recommendation letters.
The first option exists in two places: The cover page of the request (the first step in creating a...Read More »
The UHR ROCS team will be hosting ‘Open Work Lab Sessions’ in computer labs throughout the university. These Open Work Sessions present an opportunity to get hands-on experience using the ROCS system, while one of our trainers assists you in entering position requests into ROCS. The UHR staff will...Read More »
In addition to staff postings, ROCS provides a separate workflow for posting faculty positions. This workflow is available for use now. Starting on July 01, 2016, it will be the official location for posting all faculty positions. In order to comply with federal regulations, Rutgers must be able...Read More »
To help ROCS Users more effectively and efficiently screen candidates we have added two new questions that every applicant must answer. The benefit of these two new questions will give users in ROCS the ability to sort their applicant pool using the questions as criteria.
Additional Questions: ...Read More »
Beginning Wednesday, March 16, ROCS will automatically populate certain fields in the HCM New Hire Template when a ROCS Hiring Proposal is approved. The tool will be used for all PeopleSoft ‘New Hires’, however this tool will not be used for Banner Hires, or Internal Hires. If you have any...Read More »
Effective March 1, all RBHS schools and programs will enter ‘New Position’, ‘Reclassification’, and ‘Fill a Vacancy’ requests directly into the ROCS system, eliminating the need for the paper Staff Position Transaction Form (SPTF). Many schools and programs have already started using ROCS to replace the SPTF, but effective...Read More »
There have been some updates made to the posting states in ROCS; remember that posting states signify what status a posting is currently in. Please see below for a list of all posting states and their definitions:
• Approved-Internal: To be used for internal only positions, Posting exemptions, Union positions,...Read More »
New categories have been added to the “job categories” field in ROCS to help job seekers when searching for opportunities at Rutgers. The additional categories will also help ROCS users categorize their positions more effectively to be more competitive in the marketplace. For example, we have added Accounting/Finance...Read More »
When reviewing an applicant pool a ROCS user may add two columns that contain data regarding internal candidates. The two columns that will feed in internal candidate data are: “Have you ever been employed at Rutgers University” and “If yes, date and position held”. Both of these data points are...Read More »
Starting Monday, 12/07/2015, all RBHS Central Administration positions will no longer require the Staff Position Transaction Form (SPTF). All RBHS Central Administration positions will be entered electronically through the Rutgers Recruitment Onboarding Classification System (ROCS) for all RBHS ‘reclassifications’, ‘new positions’, or ‘filling vacancies’ requests.
Please see below for a...Read More »
The Applicant Reviewer role has the ability to perform ‘Bulk Actions’ in ROCS. A Bulk Action gives the Applicant Reviewer the ability to move multiple applicants in the workflow at one time. However, there are several helpful tips when using the Bulk Actions feature.
Tip One: Bulk Actions can...Read More »
In ROCS the orange ‘Take Action’ buttons transition a request from one user to the next. There are several indicators that the request has been sent off successfully, and that the next user in line receives the request.
1] Upon submitting the request make sure that there is a green success...Read More »
New Posting Process in the ROCS Applicant Tracking Module
There has been a recent change to the ROCS posting process based on feedback received during ROCS training sessions. Departments currently working in ROCS will now only be responsible for creating a request on the Position Management Module (orange banner) of ROCS....Read More »
In ROCS there will be a new workflow state titled UHR – Case Manager. When an ‘Authorizer 02’ submits a request they are now going to see the option ‘UHR Case Manager (move to UHR Case Manager)’ with the UHR Consultant Jim Venner automatically selected. Reference Image:
This new state...Read More »
ROCS Tip: How to view all applicants who applied to a posting.
When reviewing an applicant pool in ROCS the system is set up to show only active applicants. This feature makes it easier for the applicant reviewer to manage an applicant pool with many candidates. However, when reviewing an...Read More »
How far we’ve come! As we move towards university-wide implementation of the ROCS system for all full-time, regular Rutgers staff employees, we wanted to provide some information on the implementation timeline, as well as how the system is currently being used at the university.
Eventually this system will be extended to...Read More »
Starting on Friday, August 28th, 2015 the UHR ROCS team will be hosting ‘Open Work Lab Sessions’ in the computer lab in ASBII (http://rumaps.rutgers.edu/location/administrative-services-building-ii). These Open Work Sessions present an opportunity to get hands-on experience using the ROCS system, while one of our trainers assists you in entering...Read More »